The Minutes of the 384th
Meeting
of
the ROCK TOWNSHIP AMBULANCE DISTRICT
BOARD OF DIRECTORS
December 21, 2009
OPEN MEETING:
The 384th regular monthly meeting of the Rock Township
Ambulance District Board of Directors was called to order by Chairman Ott at 7:00 p.m. at Rock Township Ambulance District's
House #1.
ROLL CALL:
Chairman Ott conducted a
roll call of those in attendance. In addition to himself, Directors Bowers, Wieland, Counts, and Meyer were present.
Administrator Sammons and Mr. Dennis Tesreau,
Legal Counsel for the District, were also present.
Director Meyer motioned to excuse Director Tary from the meeting. Vice-Chairman Bowers seconded. There being no
discussion, a vote was taken and passed unanimously.
VISITORS AND GUESTS:
Acknowledgment – Chairman Ott welcomed everyone
to the meeting.
Public Comments
– There were none.
EXECUTIVE SESSION:
Treasurer
Counts motioned to enter into a closed session, with closed vote and closed record for the purpose of discussing personnel
pursuant to Section 610.021 of the Revised Statutes of Missouri. Secretary Wieland seconded. There being no discussion, a
roll call vote was taken. Chairman Ott, “Yes.” Vice-Chairman Bowers, “Yes.” Secretary Wieland, “Yes.”
Treasurer Counts, “Yes.” Director Meyer, “Yes.” The motion passed unanimously.
The Board left open session at 7:03 p.m.
The
Board returned to open session at 7:23 p.m.
MEETING MINUTES:
Approval of Regular Meeting Minutes – Treasurer Counts motioned to approve
the Minutes from the 383rd meeting, conducted on November 24, 2009. Director Meyer seconded. There being no discussion,
a vote was taken and the motion passed unanimously.
Approval of Executive Session Minutes – Vice-Chairman Bowers motioned to approve the minutes
from the Executive Session held on November 24, 2009. Secretary Wieland seconded. There being no discussion, a vote was taken
and the motion passed unanimously.
FINANCIAL STATEMENTS:
Treasurer’s Report – Treasurer Counts
presented the Treasurer’s Report for the month ending November 30, 2009 in form of a motion to accept the report and
to pay all bills in the amount of $402,425.94. Secretary Wieland seconded the motion. There being no discussion, a roll call
vote was taken. Chairman Ott, “Yes.” Vice-Chairman Bowers, “Yes.” Secretary Wieland, “Yes.”
Treasurer Counts, “Yes.” Director Meyer, “Yes.” The motion passed unanimously.
Cancellation Report Summary
– Vice-Chairman Bowers motioned to approve the cancellation report for 122 accounts from 2006, 2007, 2008 and 2009,
totaling $51,888.49. Director Meyer seconded. These delinquent accounts were assigned to a professional collection agency.
There being no discussion, a roll call vote was taken. Chairman Ott, “Yes.” Vice-Chairman Bowers,
“Yes.” Secretary Wieland, “Yes.” Treasurer Counts, “Yes.” Director Meyer, “Yes.”
The motion passed unanimously.
November 30, 2009 YTD Budget Summary – Review and Discuss – General discussion occurred
about decreased revenues.
COMMUNICATIONS:
Administrator’s Comments – Administrator Sammons provided the Directors with a copy
of the “Amended Certification” of the “2009 T.I.F. District Valuations” that was received from the
County Clerk.
She informed the Directors
that Ms. Kathryn McClune had accepted the position of Public Relations Officer of the District and was unable to attend the
meeting because she was at a P.R. event.
Administrator Sammons reported that all of the repairs to the ceilings and restrooms at House #2 were complete.
She distributed photos for the Directors to view.
In closing, she informed the Directors that there is a serious erosion issue at House #1 involving the storm water
drain that is located beneath the driveway. An emergency, temporary repair must be completed in 2010. Permanent repair work
will need to be placed out for bids.
Mr. Patrick DeClue reported that he obtained an estimate and several suggestions for repairing the erosion problem.
Discussion ensued. No actions were taken.
Officer Reports - Vehicle Maintenance – The Board of Directors reviewed Mr. Steve Wray’s
monthly report.
Review Completed Patient Surveys – The Patient Surveys
were reviewed by the Directors.
Discussion of Union Issues – Administrator Sammons reported that the union employees had accepted
the 2010 Memorandum of Understanding. Mr. Mark Liston, Shop Steward, submitted a letter, on behalf of the shop, requesting
Administrator Sammons to explain the reason(s) why no wage increases were offered for 2010.
Additional Item –
Chairman Ott presented Mr. Scott Bartlett, a full-time Paramedic, with a plaque and a pin recognizing his ten (10) years of
employment with the District. He also received two (2) certificates for Clinical Saves in 2009. He was congratulated by the
Board of Directors and all of the attendees.
Chairman Ott presented Ms. Kim Kraus, a full-time Paramedic, with a pin recognizing her five (5) years of employment
with the District. She was also given two (2) certificates for Clinical Saves in 2009. She was congratulated by the Board
of Directors and all of the attendees.
Chairman Ott presented Mr. Patrick DeClue, a full-time Paramedic, with a pin recognizing his five (5) years of
employment with the District. He was congratulated by the Board of Directors and all of the attendees.
Chairman Ott presented Mr. Charles Meyer, Board
Member, with a plaque expressing the District’s appreciation of his years of service to the District as a Member of
the Board of Directors. He was congratulated by everyone in attendance.
OLD BUSINESS:
House #4 – Review and Discuss
– There was nothing new to present.
Title – Review and Discuss – The Policy and Procedure Manual policy change regarding
the title of the Administrator was reviewed. Vice-Chairman Bowers made a motion to change the word “Administrator”
to “Chief” as of January 1, 2010. Treasurer Counts seconded. There being no discussion, a roll call vote was taken.
Chairman Ott, “Yes.” Vice-Chairman Bowers, “Yes.” Secretary Wieland, “Yes.” Treasurer
Counts, “Yes.” Director Meyer, “Yes.” The motion passed unanimously.
The group discussed making changes to other administrative
titles after completion of House #4.
2010 Operating Budget – Review and Discuss – Administrator Sammons presented the 2010
Operating Budget which projects total income for 2010 to be $5,881,478.94. Treasurer Counts made a motion to adopt the budget
as presented. Director Meyer seconded. There being no further discussion, a roll call vote was taken. Chairman Ott, “Yes.”
Vice-Chairman Bowers, “Yes.” Secretary Wieland, “Yes.” Treasurer Counts, “Yes.” Director
Meyer, “Yes.” The motion passed unanimously.
Sick Leave Policy – Review and Discuss – Administrator Sammons presented the policy
change, recommended by the District’s accounting firm, Ross, Spinner and Kummer, P.C., which was reviewed and discussed
at the November Board of Directors meeting. Limiting the number of hours of sick time that an employee could accumulate to
be three-hundred, sixty (360) hours will allow the employees to bank fifteen (15) twenty-four (24) hour shifts. By delaying
the effective date to January 1, 2011, the employees have a full year to use any overage they may currently have. Discussion
ensued. Treasurer Counts motioned to adopt the policy change. Secretary Wieland seconded. A roll call vote was taken. Chairman
Ott, “Yes.” Vice-Chairman Bowers, “Yes.” Secretary Wieland, “Yes.” Treasurer Counts, “Yes.”
Director Meyer, “Yes.” The motion passed unanimously.
Release of Deed & U.C.C. Termination – Review and Discuss – The District
now owns all of its property, buildings and equipment. As a result, the financing terms that were used previously are being
dissolved. Administrator Sammons will forward the necessary paperwork to Mr. Tesreau so that he may file
the release with the Court.
NEW BUSINESS:
Substance Abuse Policy - Review and Discuss – Administrator Sammons reviewed
the changes made to the policy. She also informed the Directors that the drug testing company will send a technician to our
facility to perform the tests as needed. A lengthy discussion ensued regarding the frequency in which damages to mailboxes,
fender flairs, etc. occurs and using discretionary judgment of whether or not to test. Vice-Chairman Bowers motioned to adopt
the policy. Secretary Wieland seconded. There being no further discussion, a roll call vote was taken. Chairman
Ott, “Yes.” Vice-Chairman Bowers, “Yes.” Secretary Wieland, “Yes.” Treasurer Counts, “Yes.”
Director Meyer, “Yes.” The motion passed unanimously.
EXECUTIVE SESSION:
Director Meyer motioned to enter into a closed session, with closed vote and closed record for the purpose of discussing
personnel and possible litigation pursuant to Section 610.021 of the Revised Statutes of Missouri. Secretary Wieland seconded.
There being no discussion, a roll call vote was taken. Chairman Ott, “Yes.” Vice-Chairman Bowers, “Yes.”
Secretary Wieland, “Yes.” Treasurer Counts, “Yes.” Director Meyer, “Yes.” The motion passed
unanimously.
The Board left open session
at 8:05 p.m.
The Board returned to open
session at 8:40 p.m.
GOOD
AND WELFARE:
Nothing was presented.
NEXT MEETING DATE AND TIME:
The next meeting date was set for Wednesday,
January 27, 2010, at 7:00 p.m.
ADJOURNMENT:
There being no further business to come before the Board, Secretary Wieland motioned to adjourn.
Treasurer Counts seconded. A vote was taken and the motion to adjourn passed unanimously at 8:40 p.m.
_________________________________
Don Wieland
Secretary
of the Board
